Email Writing Format in Formal

We are busy with academic assignments and writing essays during the academic years. Therefore, when we first hear about a formal email, the first question that arises is, “How to write an email in formal?”. As students, we used to be concerned about scoring higher marks, but this article has been written to portray the importance of writing a formal email. Nowadays, you can easily order at online writing services, but if you are curious to learn email writing format in formal, you will soon become a pro by the end of this article. 

Importance of Email Writing Format in Formal

Formal email writing is an important writing skill. Students or workers must acquire the skill. Students often question “How to write an email in formal?” and individuals who have already entered into professional life need to write these types of emails regularly. Many people think that there is nothing exceptional about writing an official email. However, you can only learn to achieve perfection. Writing this type of email will be easy as soon as you understand all the specifications of professional communication. 

Do you know that almost 57% of people unintentionally send an informal email instead of a formal one? This is because a formal email differs from an informal email in terms of the body of the email structure and language which is used to portray politeness. This is why it is important to know the email writing format in formal.

How to Write an Email in Formal?

The majority of students get stuck while writing their first formal email greetings. They can understand the cruciality of learning to write a professional email. Therefore they often look for answers to “how to write an email in formal?”. 

An official email can be broken down into three types.

  • Opening
  • Body of the email
  • Closing

The opening of an official email includes the subject, a proper greeting for business email, and the opening sentence. The body of the email contains all the important information and details. This part of the email is usually lengthy, and you can also elaborate on it to an extent; thus, it plays the role of the email body. Finally, the closing part contains a good ending line and sign-off.


The subject line holds the most important place in the email writing format in formal. This is because, when you send an email, the subject line is the first element that comes to the eyes of the recipient. Therefore, before sending out an email, make sure that you clarify to yourself the purpose and the message you wish to deliver through the email, and make it your subject line.

Proper Greeting for Business Email

You may have previously witnessed, during any course of events, that professional communication always starts with a formal greeting. There is no exception in the case of email; it is important to include proper greeting for business email whenever you send an email for professional purposes. 

Opening Line

The next step is to write an introduction informing the recipient of the email’s purpose. 

Suppose you are initiating a conversation through email; then you need to start with sentences like:

  • I am writing to let you..”
  • “I am writing in reference to..”

In case you are the recipient, and then the first line of your email reply can start with sentences like:

“I am writing to thank you..”

Email Body

Use proper English and describe the message you wish to deliver. There are no specific rules mentioned for writing an email body.

Closing Line

When you have written your message, now it’s time to give a final finishing to your professional email with a good closing line. You can use sentences like:

“I am looking forward to..”

“I appreciate your cooperation….”

Sign off

Sign-off is one of the important elements to include in a email writing format in formal. Here we use phrases like:

  • “Best regards”
  • “Sincerely”
  • “Yours Truly”
  • “With Gratitude”

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